How to Choose a Meeting Room in Denpasar for 30–100 People: A Practical Guide

Choosing a meeting room looks simple until event day arrives and the room turns out to be too tight, the projector misbehaves or the cost goes over budget. For events of 30 to 100 attendees, these points are worth checking before you book.

Start With Attendee Numbers and Room Setup

A room's capacity is not a single number. The same room holds more people in a theatre layout than in a classroom or U-shape layout. Choose the setup that matches the kind of event:

• Theatre: chairs facing a stage or screen, suited to presentations, seminars and larger gatherings.
• Classroom: chairs with tables facing the front, suited to training sessions, workshops and seminars that need writing space.
• U-Shape: tables forming a U, recommended for interactive meetings, discussions and presentations.

Ask for the capacity of each setup, not just the maximum. For example, Casablanca Meeting Room in Denpasar can accommodate up to 100 people, depending on the room setup.

Check the Equipment and Facilities

Faulty equipment spoils an event fastest. Make sure the following are present, working, and that it is clear whether they are included in the price:

• A projector or LCD and a screen sized to suit the room.
• A sound system and microphone, especially with more than 30 attendees.
• A stable Wi-Fi connection for presentations and guests.
• Enough parking for the number of attendees.
• Mineral water, plus coffee break and meal options.

If possible, visit the room first or ask for recent photos and video. Also ask which items count as extras, for example a flipchart, a welcome drink or additional rental hours.

Work Out the Cost Per Person, Not Just the Room Rate

Many venues price per person with a minimum number of attendees rather than a fixed room rate. So compare total cost, not just the smallest number. Check what is included (duration, coffee break, meals), the minimum attendees and the cost of extras.

An illustration using the "starting from" price of the Halfday Meeting package at Casablanca (Rp 150,000 per person): for 40 attendees, the base cost is Rp 6,000,000. If you add one extra coffee break (Rp 45,000 per person), that adds Rp 1,800,000, for a total of about Rp 7,800,000. Prices may vary with the number of guests, event duration, food and beverage choices, decoration and event requirements, so confirm the details before booking.

Location, Access and Questions to Ask

Choose a location that attendees can reach easily and that has parking. Casablanca Meeting Room is at Jl. Gn. Soputan IA No.88, West Denpasar, in the The Rooms Apartment area. Before deciding, put these questions to the venue:

• What is the capacity for the setup I need?
• What is included in the package, and what is billed separately?
• What is the minimum number of attendees?
• What are the terms for scheduling, changes and cancellation?
• Are there food and beverage packages, or can they be tailored?

Casablanca Meeting Room is managed by ARM Hospitality and is used for business meetings, workshops, seminars, gatherings, watch-togethers and birthday celebrations. See its packages, prices and gallery, or contact us to ask about availability and a quote.